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Public Library Annual Survey

OSL Fees

Q: Where do we report OSL fees?

A: OSL fees have been prefilled for you. The three questions that contain OSL fee data are:

  • #5.5 OSL eZone Fee
  • #5.8 OSL Database Fee
  • #5.18 OSL Basic Fee

FAQs - Staff Expenditures

Q: Where do I report payroll taxes?

A: Report in #5.2 Employee Benefits Expenditures.


Q: Where do I report worker's compensation?

A: Report in #5.2 Employee Benefits Expenditures.

FAQs - Collection Expenditures

Q: Do we report expenditures for any e-materials we purchased in Ocean State eZone, or just for this year?

A: Report only expenditures made during FY25 in #5.6 Additional eZone Expenditures.


Q: Where do we report expenditures for cost-per-circ (CPC) copies in Ocean State eZone?

A: Report these expenditures in #5.6 Additional eZone Expenditures.

FAQs - Other Expenditures

Q: What types of expenses should be reported in #5.16 Building Operations Expenditures?

A: Report here:

  • General insurance
  • Utilities (heat, electricity, water, sewer, phone)
  • Fire protection
  • Building maintenance
  • Supplies/equipment for building maintenance

Q: I purchased a video conferencing platform (e.g., Zoom). Where do I report this expense?

A: Zoom is an operating expense. You should report it in #5.17 Technology Expenditures.


Q: I pay OSL for Bookpages. Where should that be reported?

A: Report in #5.19a Other Operating Expenditures.


Q: What types of expenses should be reported in #5.19a Other Operating Expenditures?

A: Report here:

  • Office supplies
  • Membership dues (not OSL)
  • Binding supplies
  • Materials process supplies
  • Professional development costs
  • Professional services (contracts for services and fees paid to a consultant, auditor, architect, attorney, etc.)
  • Repair or replacement of existing furnishings and equipment

Q: Where should materials processing supplies be reported?

A: Recommend reporting as part of #5.19a Other Operating Expenditures. However, if previous practice has been to report as part of #5.11a Other Physical Materials Expenditures, continue reporting there for data consistency.